Fully async delivery • No calls required
Request a Compliance Snapshot
VV
ValidVantage
Workforce compliance for ops teams
ValidVantage Warehouses & Staffing Expiry alerts 30/14/7

Zero surprises at shift start.

Prevent missing or expired credentials before deployment. Get verified readiness dashboards, expiry alerts, and client-ready Compliance Packs — delivered fully async.

Go-live in 7 days
Structured onboarding + first Risk Snapshot.
Client-owned storage
Documents stay in your Drive/SharePoint.
Audit-ready
Proof links, change log, exportable reports.
Readiness dashboard
Next 30 days
OK Expiring Missing
Client: DC Noord-Brabant
Site requirements applied
128
Active workers
9
Expiring soon
4
Missing proof
Compliance Packs
Ready-to-send for placements
Per worker • per role • per site
On demand
Picker • Site A OK
Reachtruck • Site B Expiring
Heftruck • Site A Missing
Delivery style: async-first (email/LinkedIn + short Loom updates). No meetings required.
Built for operational teams
Designed to reduce compliance gaps.
Coverage
Role + site requirements
Speed
Alerts before expiry
Proof
Audit-ready packs

A compliance workflow that operations teams actually use

ValidVantage centralizes worker credentials, applies role/site requirements, and alerts you before issues hit the gate. You get clarity, predictability, and client-ready proof — without new complex tooling.

1) Central register
One source of truth

Employee/worker register + credential register + proof links. Clean, consistent, exportable.

2) Expiry alerts
30 / 14 / 7 day warnings

Prevent last-minute surprises. Alerts go to your chosen owners and follow your cadence.

3) Compliance Packs
Ready-to-send proof

Generate packs per worker, role, and site for staffing placements or internal audits.

Go-live in 7 days

We keep this simple: pay for onboarding, provide the data once, and receive a working dashboard + your first Risk Snapshot. Ongoing monitoring runs on subscription.

Start with a snapshot
DAY 1
Scope & owner

One point of contact. Define roles, sites/clients, and reporting cadence.

DAYS 2–3
Data intake

Employee list + document links (your storage). Requirements matrix per role/site.

DAYS 4–6
Build & verify

Register, dashboard, expiry logic, missing-proof checks, alert recipients.

DAY 7
Risk Snapshot

First report + action list. Subscription monitoring begins.

Compliance Packs

For staffing: generate client-ready packs per worker, role, and site. For warehouses: keep audit evidence organized and exportable.

Placement-ready
Pack shows OK / Expiring / Missing against site requirements.
Client confidence
Send proof before shift start, reduce back-and-forth and rejections.
Audit trail
Clear owner, verification dates, and link-based evidence.
Example pack
Worker Compliance Pack — Site B
Identity & onboarding
Site induction, PPE instruction
OK
Role requirement
Reachtruck competence proof
Expiring
Supporting document
Missing proof link
Missing
Note: ValidVantage supports compliance workflows and documentation. We do not provide legal advice.

Pricing

Start with a paid pilot, then move to subscription monitoring. Scope limits keep delivery predictable.

Pilot (14 days)
Validate fast
€299
one-time
  • • 1 site/client covered
  • • Up to 50 active workers
  • • Up to 5 roles
  • • Dashboard + first Risk Snapshot
Start Pilot

Applied towards onboarding if you continue.

Core System
Most popular
Onboarding
€999
one-time
Subscription
€249
/ month + usage
  • • Up to 2 sites/clients included
  • • Up to 10 roles
  • • Expiry alerts (30/14/7) + monthly report
  • • Compliance Packs (limit included)
  • • Documents stay in your storage
Usage
Staffing: + €0.75 per active worker / month
Warehouse: + €1.25 per employee / month
Extra site/client: €49 / month
Request proposal

Minimum term: 3 months (recommended).

Ops Retainer
Ongoing ownership
€399
/ month + usage
  • • Monitoring & fixes (permissions/process)
  • • Weekly + monthly reporting option
  • • One small workflow improvement / month
  • • Higher Compliance Pack limits
  • • Priority changes
Talk scope (async)

Best for staffing agencies with multiple client-sites.

Need a custom scope (many sites/clients, multiple countries, or specific reporting)? We can quote a fixed onboarding + tiered subscription.

Security & GDPR

Trust is the product. We keep the data footprint small and the process transparent.

Client-owned storage
Documents remain in your Drive/SharePoint. We store only minimal metadata + proof links.
Least-privilege access
Access is limited to the folders and registers needed for delivery.
DPA available
We can provide a Data Processing Agreement on request.
Baseline operating standards
What you can expect
1
Clear ownership
One responsible owner on your side. One structured intake on ours.
2
Documented changes
Verification dates, notes, and an exportable view of status.
3
No lock-in
You can export your registers at any time (CSV/PDF).
Tip: The best results happen when requirements per role/site are clearly defined. We help you build the matrix during onboarding.

FAQ

Short answers to the questions that typically come up during evaluation.

Do we need calls or meetings?
No. We operate async-first: email/LinkedIn + short Loom updates. If you prefer, we can do a single kickoff call, but it’s optional.
Do you store our documents?
Preferably no. Documents stay in your storage (Drive/SharePoint). We store minimal data and proof links needed for reporting.
Is this legal advice?
No. We provide a compliance workflow and documentation monitoring (registers, alerts, reports). Your policies and requirements remain your responsibility.
What’s included in onboarding?
Data intake, requirements matrix, register setup, dashboard, alert recipients, and your first Risk Snapshot report. Typical go-live is 7 days.
Can you handle multiple client-sites (staffing)?
Yes. That’s where ValidVantage shines. We maintain a requirements matrix per client/site and generate Compliance Packs for placements.
Can this become more automated over time?
Yes. We can add workflow automation and (later) data extraction from documents once your process is stable and the dataset is consistent.

Request a Compliance Snapshot

Tell us your setup (warehouse or staffing). We’ll respond with a proposed scope and a simple onboarding checklist. Delivery is async-first, designed for busy operations teams.

What you’ll get
  • • Suggested scope (roles, sites, cadence)
  • • Pricing estimate (Pilot/Core/Retainer)
  • • Onboarding checklist (data + folder structure)
Response time
Typically within 1–2 business days.

Prefer email-only? That’s our default. We can also provide a DPA on request.